Accident Book Folder Including Guidance Notes

The Accident Book Folder is the ideal solution for storing accident records. It includes useful guidance notes for completing and storing accident records and has an index card with space for up to 54 entries.

By law, every business must record accidents that befall employees and visitors. The Accident Book Folder facilitates the logging of accidents in an accessible form.

• Keeps accident records organised – designed specifically to store completed accident report forms in one place.
• Makes records easy to find – Includes an index card for up to 54 entries, making records easy to find and reference.
• Quick and easy record management – provides a clear system for cataloguing and referencing incidents. Guidance notes are included to help staff correctly complete and store records.
• Supports legal compliance – helps businesses meet requirements such as recording workplace accidents for RIDDOR, as well as aiding in compliance with the Data Protection Act (GDPR) by keeping records properly stored.
• Protects documents – has a durable plastic outer shell to protect contents and uses strong metal rings to securely hold documents.
• Improves accessibility of information – stores records in a central, structured format and makes it easier to review past incidents and identify patterns or risks.
• Creates a clear audit trail – keeps records neatly stored in one folder, giving you a traceable history of incidents.
• Helps identify recurring risks – when records are stored together and easy to review, you can spot patterns, improve risk assessments and training and support long-term safety improvements.
• Speeds up incident response and reporting – having everything in one place means faster access when you need to report incidents and makes it easier to retrieve details like time, location and people involved.
• Improves accountability across staff – encourages staff to record incidents properly, creates consistency when multiple people log accidents and reduces missing or incomplete reports.
• Supports insurance claims and investigations – if an employee or visitor makes a claim, you will have clearly documented evidence, helping insurers process claims faster and can help reduce disputes or liability issues.
• Aids long-term record retention – accident records often need to be kept for years with the typical legal retention being 3 years.

Supports Legal Requirements

• Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) – Employers must report and keep records of work-related deaths, specified serious injuries, injuries resulting in over seven consecutive days’ absence, diagnosed industrial diseases, certain dangerous occurrences and injuries to non-workers that result in hospital treatment.
• The Data Protection Act (GDPR) – Requires personal data (including accident records) to be stored securely, only contain necessary information and be retained appropriately.
• The Social Security (Claims and Payments) Regulations 1979 - Every employer must take reasonable steps to investigate every accident. Where the Secretary of State for Work and Pensions requires it, the employer must provide information about any actual or alleged accident resulting in death or incapacitation.